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             September 2005

Contact Info
In This Issue:
Summer Update

ProMax will Add Intelligence to Your Business

Staff Planning for the Holiday Season

Retail Spotlight

Retail Pro Training - Summer Special

Words Your Customers Want to Hear

Tech Tips

Meet Our Staff

Inventory Reduction Sale!

Video Surveillance Systems Protect You From Theft!

 

 

Summer Update
       
 
By Bruce Klepper

I hope you are having a pleasant summer and business is good. I know that everyone is starting to get ready for the Fall Holiday Season. I want to take a moment to remind you of some of the initiatives we have going on at this time. Remember you can still register for the IP User Conference - IP will honor the "early bird" rates for all ARMS customers. This is a great opportunity to gain more insight into Retail Pro, Island Pacific, and to network with our staff and other users. For more information on the Island Pacific User Conference click here.

This month we are introducing a new Business Analytic product call ProMax from Manthan Systems. Please take a moment to read the short article below. ProMax is currently designed to work with Retail Pro and another version of ProMax will be out later in the year that will work with Retail Management System (RMS).

Island Pacific is on target with their development on Retail Pro Version 9.1 which is now code complete and ready to go into Alpha testing. We will keep you posted on Version 9 as it gets ready to be a General Release next year.

Watch for periodic articles in the Retail Edge on tips for successful retailing from ARMS employee Jeana Thomas. Jeana combines an in depth knowledge of Point-of-Sale and Inventory Control Systems with a 20 year history in retailing. This month Jeana talks about Staff Planning for the Holiday Season.

Enjoy the rest of the summer! Please feel free to contact me if I can be of any assistance at (303) 738-1800, Ext 301.

 

ProMax will Add Intelligence to Your Business

Yes that's right! We are talking about a decision enhancing and business reporting application that works seamlessly with your Retail Pro System. The solution called ?ProMax' helps retailers - whether 1 store or 100 stores, to analyze the performance of their business efficiently and effect informed decisions on time.

While Business Intelligence has thus far been a technology more commonly associated with the Big-Box retailers, through ProMax the very technology has been made simple and affordable so that small to mid-sized retailers don't loose out on the opportunity to compete and grow their business.

ProMax uses the large amounts of transactional data gathered by Retail Pro for its analysis and presents the actionable information through cross-tab reports and a variety of graphical formats, easy to understand by any business user. It has an extensive set of pre-built metrics based on key parameters in a retailer's Enterprise. Thus it frees retailers from defining statistics and metrics specific to their business.

In addition to the analysis, ProMax also helps retailers to set alerts on key business indicators to monitor their performance and pro-actively notify them when they cross their thresholds. This powerful feature combined with analysis helps retailers continuously stay top on their business and reduce erroneous decisions that sometimes threaten the very existence of the business itself.

ProMax provides a host of sophisticated features such as performance summaries or Dashboards, comparative analysis, trend tracking, forecast achievements, promotions management through a set of smart functions such as dynamic filters, drill-through, and ranking mechanisms.

Bottom-line, ProMax is the affordable way to gain valuable business intelligence...and will help you to take your business to new heights.  To download a short video on ProMax click here.

For more information on ProMax, please contact Bob Evans at (303) 738-1800, Ext 303 or by E-mail at bob.evans@armsys.com.

 

Staffing Planning for the Holiday Season
            By Jeana Thomas

The Holiday Season is when most retailers do one-third of their annual business in a six-week window. It is essential during the Holiday Season to staff appropriately to ensure you maintain your usual level of customer service and to prevent merchandise loss. Below is an outline to help you plan staffing during the Holiday Season:

Five Steps for Holiday Staffing:
     ·Recruit
     ·Interview
     ·Hire
     ·Train
     ·Schedule

Recruit
     Start collecting applications and interviewing in late October
     Look to your existing staff for recommendations
     Recruit repeat customers (they make the BEST part time/seasonal
                                           help)
     Post an employment notice at your Customer Service Center in the
                             Mall/Shopping Center
     Network with other Store Managers

Interview
     Look for applicants that are available from the day after
            Thanksgiving to the day after New Years.
     Give the prospective candidate a realistic preview of what to expect:
            Parking
            Hours
            Expectations (i.e.: show up for work on time for the scheduled
                               shift)
            Duties and Responsibilities
            (Check for applicant reaction to each one of these areas)

Potential seasonal help should be:
     Outgoing
     Talkative
     Energetic
     Have good eye contact
     Willing to stand on their feet
     Well groomed and dressed
     Willing to commit to the posted schedule
     Able to communicate in complete and understandable sentences

Hire
     Decide how many people to hire for seasonal help based on:
          Current sales trend
          Last year
          Sales Goals

Training
     Allot time for filling out new hire/seasonal paperwork (about 1 hour)
     Duties and Responsibilities (about 1 hour)
     Customer service and POS training (about 3 hours)
     Train all new hires the same day (usually a Sunday before Store
              opening)
     Assign the new hires a "buddy" for their first shift

Schedule
     Confirm Holiday hours at the Mall/Shopping Center
     Write Holiday schedules six weeks in advance
     Create "set schedules" (i.e.: seasonal person 1 always works X hours
              M-W-F, seasonal 2 always works X hours Sat-Sun, etc.)

 

Retail Spotlight

 Colorado Baggage and Paradise Pen

If you have the pleasure of shopping for fine gifts for the distinguished lady or gentleman in your life, you may already know Colorado Baggage and Paradise Pen.   These sister companies are amongst Colorado's most respected privately owned retail establishments.   Colorado Baggage, founded in 1977, operates 11 stores in Colorado selling fine luggage and leather gear.  Brand names such as Tumi, Briggs and Riley, Swiss Army and more are the stock and trade of Colorado Baggage. 

Paradise Pen, the younger sister of Colorado Baggage, was founded in 1988 and operates 23 stores nationwide from Boston to Southern California.  Paradise Pen carries the finest in writing instruments and business accessories. Cartier, Mont Blanc and other brands synonymous with excellence are the mainstay products of Paradise Pen. 

As a Retail Pro client of Advanced Retail Management Systems, Colorado Baggage and Paradise Pen each upgraded their Retail Pro systems to Version 8.5.  Colorado Baggage was on Version 6.51 and Paradise Pen was on Version 7.61.  According to Jeff Paradise, Director of Marketing, the transition was very smooth.  Many of the screen's workflow in the newer version are intuitive and allow users to learn quickly.  He felt that the store walked away with a very short learning curve.  ARMS has a very defined process to bring users to the next version as smoothly as possible. 

When you are looking for that special gift both of these organizations will meet your needs.  You can find either store at the following websites:   http://www.coloradobaggage.com/cbc/ or http://www.paradisepen.com/paradise/ .


 

Retail Pro Training - Special Summer Pricing

Sign up and attend Retail Pro training prior to September 15th and receive a 20% discount on any scheduled training*. Choose from one of the training classes below or request a training topic tailored to your specific needs. This is a great opportunity for you to learn more about the features of Retail Pro that will help you reduce costs and increase efficiency in your business. Trainers and time slots are limited so give us a call to reserve your training.

To schedule a training class, contact Rosie Grant at (303) 738-1800, Ext 320 or e-mail her at rosie.grant@armsys.com

Available Training Classes:

Auto Min/Max and Auto Purchasing Orders
Retail Pro Analysis
Document and Tag Designer
Planning a Sale using the Price/Cost Manager
The Dynamics of Polling
Using Kits and Packages
Customer Relationship Management
Driving Business with Sales Orders

Click here for more information or to request a custom training topic designed for your business..

*This offer is only valid for current Retail Pro customers that are purchasing additional training.  This offer is not valid for training time purchased for updates.  Requires a 2 Hour minimum purchase paid in advance.  Training sessions must be conducted prior to September 15th, 2005, training sessions conducted after this date are not qualified for this discount.

Words Your Customers Want to Hear
(And they aren't "May I Help You!") ....
   By Anne M. Obarski


September is a beautiful time of the year in the Eastern part of the United States. The days are getting shorter and the trees are just starting to show a tinge of color as we all await their vibrant colors to come. September is also "back to school" or what a commercial once said, "the most wonderful time of the year" to many summer stressed parents.

Since I worked as a college instructor for 15 years, I remember very well the anticipation of even my college students to get back into a routine and for most of them, their final educational path to a "real" job.
I also feel that businesses are in a "flex" mode as many of their staff have headed back to school and they are scurrying to hire people to take their place before the holiday rush begins.


There is a different feeling in the air and I look forward to September like a "New Year's" day. Starting fresh, having an open mind and ready to take on new and exciting challenges. I hope you feel like that in your business. If you do, sharpen your pencils and let's look at a grammar lesson that could help you increase your business by just using a few extra words when you speak to your customers.


Statistics have shown that your first impression on someone is made up of the following:

55% is Non-verbal
-  How You Look and Your Body Language

38% is The Tone of Your Voice

7% is Verbal
- The Words You Say

If you have ever been in one of my audiences you know that I spend a lot of time on the first two statistics and how to improve them.
However, I have found that if we are to improve our communication skills we can't avoid the last one which is all about the words we use when we speak to others.


Words have a powerful impact on people. Words are what make up that 7% of how we are evaluated when someone meets us for the first time. I think we all know that it can take just one or two words to break our hearts or to make us feel like the most special person in the world.
Let's take a look at some special categories of words that, when used wisely in business, can help you develop a bond between you and your customer.

For rest of article press here.

Tech Tips

Trouble with polling?

*Look at your polling logs and understand what they are telling you.

*Verify that polling between the stores is successful and correct any
           problems that could prevent a proper polling cycle.

*Verify that all transactions made at the remotes were properly polled to
           the main and processed.

If you are consistent about checking your polling logs and acting on the messages in the logs then your polling issues will be minimal.  A number of problems can be caused by over-sized or corrupt polling logs.  If you start to have issues because you haven't been able to check your logs for a while and they become corrupt you can delete the logs.

In the RPro folder delete:

     Log.dat
     Log.ida
     Log.ix
     Logcount.dat
     Logcount.dia

These files can be deleted at the Main and/or remote that is having the issued.

For detailed information on polling, Version 8 customers should click the E-manuals shortcut from the opening screen in Retail Pro and then click on Supplemental Documentation.  You can also click on the Version 8 user guide and browse to the polling section (Chapter 15).

Version 7 customers also have E-manuals and some of you have the entire manual printed out.  You will need to browse through Windows Explorer to your RPro folder and then to the Manuals folder - if it is not there then it will be on your Version 7 RPro CD.

 

Meet Our Staff

Susie Carmen,  Sales and Marketing Assistant

If you have become an ARMS client in the past 5 years chances are you have spoken to Susie who helped you along in the process of searching for a point of sale and inventory control system. Susie has been with ARMS five and a half years. Prior to joining the ARMS team, Susie worked in the food brokerage industry with Pillsbury and a local Colorado Brokerage House.  Before moving to Colorado, Susie also held a fascinating position as the assistant to the President for a major sub-contractor for NASA in Houston, Texas.  She attended college in Texas and also Metro State in Denver, majoring in Psychology and Sociology.

Susie's responsibilities at ARMS are varied and she tackles each one with equal pride.  Her dedication to the company and willingness to assist anyone make her a valuable employee.  Susie sets demos, sends out literature and/or demo disk packets and is in charge of all the marketing materials.  She assists the salespeople and Sales Manager. Susie is the first to volunteer for new projects.  She is the proud grandmother of three, Keoni Skye, Tyler and Blaine.  Susie is about the most passionate person you will ever find with her love for the sport of NASCAR!   An avid photographer on the weekends, Susie enjoys hiking and photographing the wildlife, flowers, and spectacular scenery found in our Colorado Mountains.

 

Inventory Reduction Sale!


Advanced Retail Management Systems is reducing the price on specially marked inventory items. Only while supplies last, quantities are limited! Click here to view the list.

 

Video Surveillance Systems Protect You From Theft!

Retailers are challenged by theft and store liability. Customer and employee theft as well as worker's compensation claims eat into a retailer's profits. RemoteManager.IP integrates Retail Pro® point-of-sale with video surveillance systems to provide an efficient and effective means of managing these challenges. With RemoteManager.IP, you can:

• Monitor employee performance from the store or remotely
• View customer transactions
• Investigate security and liability issues

RemoteManager.IP allows you to store and retrieve information easily and is scalable. Retailers can view synced video and sales information on one screen. This helps retailers determine if items were rung up/scanned correctly. RemoteManager.IP also allows the retailer to store an unlimited number of transactions.

Call our sales department for more info on Remote Manager IP at 1-800-305-0461 or email:  marketing@armsys.com.

 



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